Event and exhibition materials: sorting, packing and tidy-up tasks in Tokyo
Before the doors open and after they close, we sort, count, pack and tidy event materials as a contracted task, priced as a fixed batch.
Three moments where events lose time
Preparation, move-in and wrap-up each have a physical task that is easy to underestimate. Before the event, materials need sorting by day, booth or room and packing into labelled cartons. At move-in, the cartons must be found, opened and laid out in order. At wrap-up, leftover materials are counted, repacked, returned to stock or set aside for disposal by the organiser. Our contribution is on the sorting, counting, packing and tidying side, not on the stage or the technical side.
Sorting incoming materials by booth, day or room
When printed material, giveaways, signage and sample goods arrive from different suppliers, they must be split into the sets each booth or session will need. Our team works from your allocation sheet, opens the cartons, counts items into kits and labels each kit with the booth number, room or day. Kits that do not match the sheet are listed for you rather than adjusted. For multi-day exhibitions, a kit per day prevents the supply from running out on the last afternoon.
Packing booth kits for send-out
A booth kit may contain brochures, a banner, a tablecloth, name cards, stationery, cables you supply in a labelled bag and a printed layout sheet showing where things go. We pack to the list, close the carton, label it and photograph the packed contents so the exhibitor can see what was sent. Light cartons only are within our task; large display structures and anything needing a vehicle to move stay with your own logistics.
Inventory counts of event equipment
Organisers with repeat events keep banners, signs, stands and small equipment in storage. Our team counts the stock location by location, records the figures on your sheet, checks visible condition against your criteria and groups items as keep, repair or discard-candidate for your decision. Photos of anything doubtful are attached to the sheet. We do not decide what to throw away. Counting after each event keeps next year’s planning realistic, because a shortage found now is a purchase you can plan, not a surprise on set-up day. The same counting method can be used before the event, so you know the stock you start with and the stock you finish with, and the difference is explained by the event, not by guesswork. Each count is delivered on your sheet, so it can be compared with the last one.
Wrap-up: tidy-up, sorting leftovers and re-storing
After an event, leftover materials are mixed with empty cartons, packaging and unused giveaways. We clear and arrange the storage or back-of-house area, separate reusable items from empties, count what remains, repack it for storage with labels, and stack the cartons on shelves or in the place you indicate. This is light facility work: clearing and arranging. We do not carry out venue cleaning, dismantling of structures or waste haulage.
How the contracted task works on event days
You decide the lists, the quantity, the deadline and the quality standard. Our supervisor leads our own team on site and is accountable for the result, so your event staff do not give instructions to individual team members and we are not placed under your direction. Venue rules, access points and safety briefings are passed to the team by the supervisor before the start. Work is performed with our operations partner Global Access Co., Ltd. If a list changes at the last minute, the supervisor confirms the change with you by message.
A fixed price confirmed before the work
Tell us the event dates, the number of booths or rooms, the materials involved, the steps and the deadline, and send photos of the storage area or a sample kit. We reply with one fixed price for the batch or for the agreed period around your event, confirmed by message before the work starts. Late additions are agreed in the same way, before the team carries them out. If the event date moves, tell us by message and we move the batch with it, without a new quotation process, as long as the quantity stays the same.
What we do not do at events
We do not build stages, rig lighting or sound, set up electrical equipment, assemble heavy structures, drive or deliver goods, operate forklifts, serve food or drink, or handle hazardous or regulated items. We do not provide event reception or crowd handling. Night or heavy-manual shifts are possible only when agreed in advance. If your request touches any of these, we tell you plainly and do not guess.
Areas, language and putting it right
We work across Tokyo’s 23 wards and in Chiba, Saitama, Kanagawa, Ibaraki, Tochigi and Gunma, with travel cost stated before confirmation outside the 23 wards. Overseas organisers can write to us in English at any hour and get the same answer within 1 hour. A photo or progress report follows the task where useful. If something was not done to the agreed standard and you report it within 24 hours, we put it right at no extra cost.
How it works
Tell us the task
Describe the work, the quantity, the place and the deadline. Photos help.
We confirm by message
We reply within 1 hour with whether we can take it on and a fixed price.
Our supervisor leads the team
The team arrives with a supervisor who directs the work and is accountable for the result.
Check and report
We report when the work is complete, and put right anything reported within 24 hours.
Frequently asked questions
Can you set up the event space or the stage?
No. We sort, count, pack and tidy materials. Stage building, rigging and technical set-up are outside our task.
Can you pack kits for exhibitors in other cities?
Yes. We pack, label and photograph the kits; sending them is arranged by you or your carrier, because we do not drive or deliver.
Who decides what is thrown away after the event?
You do. We group items as keep, repair or discard-candidate and wait for your decision.
How do I get a price for an event batch?
Send the dates, the number of booths or rooms and a few photos. We reply within 1 hour with a fixed price, confirmed by message before work starts.
Price shown upfront. Book in 2 minutes, reply within 1 hour
Fixed priceTeam + supervisorEnglish and Japanese
Ready to book? Check availability
Inquiries and reservations are accepted 24 hours a day. When you submit, we check availability, assign a cleaner and contact you within 1 hour.
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